| Subscription Plan | Availability |
|---|---|
| Enterprise | ◯ |
| Professional | ◯ |
| Growth | ◯ |
| Essential | × |
| Permission | Action |
|---|---|
| Organization Administrator | ◯ |
| Job Administrator | ◯ |
| Job Member | ◯ |
| Limited Access | × |
Table of Contents
1. Set Basic Information
First, set the basic information of the event and configure the automatic reply email sent to candidates.
1) Click [Events] > [+ New Event] at the top right of the screen
2) Enter and configure the following items
| Item (* Required) | Description |
| Internal Name* | This is an internal management name not shown to candidates. |
| Event Name* | The event name displayed to candidates. |
| Event Period* | Set the start and end date and time. |
| Type of Location / Location* | Select either "In-person" or "Online" and enter the event location. |
| Participation Eligibility* | ・Anyone: Anyone can apply via the application form. ・Invitees Only: Only candidates who have received an invitation email in advance can apply. |
| Application Route | Select the application route. |
| Job Type / Department / Work Location, etc. | Select the relevant job types, teams, work locations, etc. |
| Participation Registration Confirmation Email* | Select the template for the automatic confirmation email sent to candidates upon application completion. |
| Attach Calendar Invitation to Participation Registration Confirmation Email* | If turned ON, a file allowing candidates to add the event to their calendar (e.g., Google Calendar) will be attached to the confirmation email. |
3) Click [Save Changes]
※ After creation, the event creator is automatically set as the logged-in user, and one reservation slot with no capacity limit is automatically created.
2. Manage Reservation Slots (Date, Time, and Capacity)
A reservation slot is a "recruitment slot" that candidates apply to participate in.
You can set start and end dates and times within the event period, and multiple slots such as "Morning Session" and "Afternoon Session" can be set within one event.
By default, after creating the event, the reservation slot is set from the start to the end date and time.
2.1. Add Reservation Slots
1) Click [Events] > click [‥] on the right side of the relevant event > click [Event Settings]
2) Click [Reservation Slots] > [Add Date and Time]
3) Set the start and end date and time within the event period
4) (If needed) Set the capacity and click [Save]
※ If capacity is not set, the number of participants is "unlimited."
Note
You cannot register reservation slots with overlapping periods within the same event.
Please set so that the time does not overlap with already created reservation slots.
2.2. Edit Reservation Slots
You can change the date, time, and capacity of created reservation slots.
1) Click [Events] > click [‥] on the right side of the relevant event > click [Event Settings]
2) Click [Reservation Slots] > change the information of the reservation slot you want to edit > click [Save Changes]
Note
- No overlapping periods
When editing date and time, you cannot change to settings that overlap with other reservation slots.
Please set so that the time does not overlap with already created reservation slots. - Minimum Capacity
If you change the capacity, it cannot be set lower than the current number of participants (those with "Participating" status).
Also, date and time changes are possible even if participants already exist, but please contact participants individually as an administrator.
2.3. Delete Reservation Slots
1) Click [Events] > click [‥] on the right side of the relevant event > click [Event Settings]
2) Click [Reservation Slots] > click [Delete] on the right side of the reservation slot you want to delete
Note
Reservation slots that already have assigned participants cannot be deleted.
Also, since at least one reservation slot is required for the event, you cannot delete the last remaining slot.
3. Configure the Application Form
You can freely customize the fields in the form that candidates fill out when applying.
The form consists of default "sections" (e.g., Basic Information, Work History Summary) and customizable "question items."
Please refer to the following page for instructions.
Manage Application Form Templates
1) Click [Events] > click [‥] on the right side of the relevant event > click [Event Settings]
2) Open [Form] and assemble it with the following operations
Manage Sections
You can add new sections or delete unnecessary ones. Also, you can reorder sections by dragging and dropping.
※ Default sections such as Basic Information, Work History Summary, Experience, Job Change Status, Attachments, Social Media, and Application Message cannot be deleted.
Manage Question Items
In newly added sections or the "Social Media" section, you can add new question items, edit, or delete their content.
※ Each section requires at least one question item.
※ Question items in default sections (Basic Information, Work History Summary, etc.) cannot be added, edited, or deleted.
Toggle Required / Display
You can choose whether candidates must answer each question item ("Required") or if it is optional ("Display"). Toggle the checkbox for the relevant item.
※ "Name" and "Email Address" in "Basic Information" are fixed as required fields and cannot be changed.
3) When finished, click [Save Changes]
4. Set Event Publication Scope and Status
After completing the settings, change the recruitment status of the event.
1) Click [Events] > click [‥] on the right side of the relevant event > click [Event Settings]
2) Open [Participation Registration Page] and enter/configure the following items
※ Clicking [Preview Page] allows you to preview the published page.
| Item (* Required) | Description |
| Event Name* | Enter the event name displayed on the public page. |
| Cover Image |
Set an image to display on the event page. ※ Recommended size: 1104px × 348px, max 2MB |
| Description | Enter a detailed description of the event. ※ You can freely format with rich text such as headings, bold text, and bullet points. |
3) Set the status by combining the following three toggle switches
| Status | Publish Event | Accept Entries | List on Careers Site | Description |
| Private | OFF | - | - | The event page itself will be private. |
| Unlisted | ON | ON | OFF |
Only people who know the URL can access and apply. (Not listed on the careers site) |
| Public | ON | ON | ON | Displayed in the event list on the careers site; anyone can access and apply. |
| Closed | ON | OFF | - | The event page can be viewed, but applications are not accepted. |
※ -: Either ON or OFF
Note
To turn ON "Accept Entries," a confirmation email template must be set in the Overview tab.
4) Click [Save Changes]