Manage Jobs

1. What is a Job?

A Job defines the position or role your company wants to fill. You can set details such as [Job Function], [Department], [Experience Level], etc.

2. Create a New Job

Note: Only users with specific permissions can create/edit Jobs. For more information, visit the following help page: Edit Member Permissions

1. 1. Click [Jobs]
   2. In the top right, click [+ New job]
   3. Set the title of the job in [Job title]
   4. Select [Job function] from the dropdown list
      • If the job function is not listed, click [Manage job functions] to create new options.
   5. Select [Department] from the dropdown list
      • If the department is not listed, click [Manage departments] to create new options.
   6. Select  [Job grade] from the dropdown list
      • Note: Job grade represents the level of expectations based on role or skill level (e.g., Level 1, Level 2, etc.).
      • You can edit job grades by clicking [Manage job grades]
   7. Click [Experience level] and select the experience level if required
   8. Click [Location] and select the job location
      • If location is not listed, click [Manage Locations] to create or edit options
   9. Type any internal notes or a description of the job in the [Description] field
   10. Select the Job manager in [Assignees]
       • Multiple job managers can be assigned to a job

If the individual set as the job manager does not have permission to manage the job, they will not be able to access the job. Confirm access permissions to ensure the assignee has the necessary permissions.

If your team member does not appear within the dropdown list for assignees, they may not have Admin or Job manager permissions.

1. 11. Select the Coordinator in [Assignees]
       • Coordinators are responsible for scheduling and communicating with the candidates

If the individual set as the coordinator does not have permission to manage the job, they will not be able to access the job. Confirm access permissions to ensure the assignee has the necessary permissions.

If your team member does not appear within the dropdown list for assignees, they may not have Admin, Job manager, or Coordinator permissions.

1. 12. Click [Expected start date] and enter the date when hiring for this job is scheduled to begin
   13. Click [Expected join date] and select the desired candidate start date
   14. Click [Expected headcount] and enter the hiring target for this job
   15. Click [Save Changes]

3. Edit a Job

1. 1. Click [Jobs]
   2. Click [‥] to the right of the job you wish to edit
   3. Click [Edit job]

3-1. Set a Job Overview

1. 1. Click [Job overview] from the left navigation menu
   2. Fill out fields as necessary and save

3-2. Set Job Details

3-2-1. Apply an existing template

1. 1. Navigate to [Jobs]
   2. Click [‥] next to the job you wish to edit
   3. Click [Edit job]
   4. Click [Job details]
   5. In the top right, click [Open template]
   6. Choose a saved template from [Choose template]
   7. Click [Open template]
   8. Click [Save changes]

3-2-2. Customize job details

1. 1. Navigate to [Jobs]
   2. Click [‥] next to the job you wish to edit
   3. Click [Edit job]
   4. Click [Job details]
   5. Click [Contract type]
   6. Enter [Employment Duration].
   7. Fill out the necessary information as required
   8. If additional sections are required, click [+ Add custom section]
   9. Click [Save changes]
   10. If you wish to save the edited job details, click [Save as template]

3-3. Setting an Interview Plan

3-3-1. What is an interview plan?

An Interview Plan is the roadmap from candidate application to onboarding. You can set criteria for evaluating candidates at each step. Once a candidate is added to a job on Wantedly HIre, the interview plan will guide the candidate through the recruitment process.

3-3-2. Building an interview plan

1. 1. Click [Interview plan]
   2. Click [+ Add criteria group] to set the criteria to be evaluated at each step of the recruitment process
   3. Click [+ Add step] to add steps to your interview plan 
      • Steps include evaluation actions (e.g., Document Screening, Assessment) and candidate interactions (e.g., Interview, Meeting, Event)

3-3-3. Save the interview plan as a template

1. 1. If you wish to save your current interview plan for future jobs, click [Save as template] in the top right
   2. Enter [Template title] and [Description]
   3. Click [Save as template]

3-3-4. Apply an existing template

1. 1. Click [Open template] and choose a saved template
   2. Click [Open template Template]
   3. Click [Confirm]

3-4. Setting Default Interview Notes

3-4-1. What is an interview note?

Interview notes allow you to utilize a preset note to maintain structure among multiple interviewers. You can customize interview note templates in [Templates].

3-4-2. Create interview notes

1. 1. Choose a pre-set interview note template for each step
   2. Click [∨] next to the relevant step
   3. Select the interview note template
   4. Click [Save Changes]

Learn more at the following help page: Manage Interview Note Templates

3-5. Setting Default Actions

Refer to the following help page: Set Up Default Actions

4. Create a Job Post

Refer to the following help page: Manage Jobs

5. Copy / Archive / Delete a Job

Archive and delete actions are only available to users with required permissions.

1. 1. Navigate to [Jobs]
   2. Click [‥] next to the job you wish to copy / archive / delete
   3. Select the action you wish to make

6. Activate / Deactivate a Job

Once you archive a job, you will be unable to publish it on your career page or accept candidate applications.

1. Navigate to [Jobs]
2. Click [‥] next to the job you wish to edit
3. Select [Archive]

You can activate a deactivated job at any time:

1. Navigate to [Jobs]
2. Click filters and select [Archived] under [Job status]
3. Click [‥] next to the job you wish to edit
4. Select [Activate]

7. Managing Access Permissions for Jobs

Manage users who can access a job. Note: By default, "Organization Administrator" is listed as a user with access.

1. 1. Navigate to [Jobs]
   2. Click [‥] next to the job you wish to edit and select [Edit job]
   3. In the top right, click [Manage access]
      • To give access to new users, search for the user’s name and click [+ Add]