Schedule Interviews with Candidates

Access the candidate's profile to begin scheduling:

• Click [Candidates]
• Select the relevant candidate
• Under [Job], click the job title for which you want to schedule an interview
• Ensure the [Interview plan] tab is open

Path 1: Scheduling with Default Actions Set

When default actions are set, you’ll have several scheduling options:

1. Booking Option
   Allows candidates to self-book interview times based on their availability.
   • Copy Booking Link:
     1. 1. Click [Schedule]
        2. Select [Copy booking link] to copy the booking URL, which can then be shared with the candidate.
   • Draft Booking Email:
     1. 1. Click [Schedule]
        2. Select [Draft booking email]
        3. Choose an email template if needed and send the email to the candidate, including the booking link.
2. Candidate Request Option
   Enables candidates to submit their available times for consideration.
   • Copy Availability Request Link:
     1. 1. Click [Request availability]
        2. Select [Copy availability request link] to generate the request URL, which can then be shared with the candidate.
   • Draft Availability Request Email:
     1. 1. Click [Request availability]
        2. Select [Draft availability request email]
        3. Choose a template if needed, and send the email to request the candidate’s available times.
3. Confirm Dates
   Use this option to directly confirm interview dates after reviewing the interviewer’s calendar or pre-arranged dates.
   • Schedule Manually:
     1. 1. Click [Schedule]
        2. Select [Schedule manually]
        3. Refer to the interviewer’s calendar and input the date, time, and other relevant details.
        4. Send the confirmation to both the candidate and interviewer.

Path 2: Scheduling without Default Actions Set

If default actions are not set, you will only have the Schedule Manually option. This method allows you to select dates directly and send confirmations, but candidates won’t have self-scheduling or availability request options.

1. Schedule Manually Option
   • Choose Dates and Confirm:
     1. 1. Click [Schedule]
        2. Select [Schedule manually]
        3. Choose the interview date and time, confirm the details, and send the confirmation to the interviewer and candidate.

Important Notes

After selecting the interview date, meeting room, and meeting format, and sending the calendar invite, any subsequent changes you make and resend will not update the invite message in Google Calendar. Please manually update the message text within Google Calendar if needed.